Coronavirus Information (2021)

Recent Updates


Ongoing Vaccinations, Entering State of Emergency

Last Update: July 12, 2021

To the TUJ Community:

There have been a cascade of positive developments recently including the first visit ever by a Minister of Education to TUJ, and the start of Jason Wingard’s tenure as Temple University President among other things. In addition, we are grateful that our staff, faculty, and a few of our students can start receiving their COVID-19 vaccinations on campus from July 11th. This is a wonderful development especially as vaccinations are another essential step in continuing to keep our campus and community safe.

As we continue to respond to the COVID-19 pandemic, I also wanted to confirm that our approach to the recently announced fourth state of emergency (July 12-Aug. 22) will essentially mirror our past approach. As we strive to balance safety and service, we appreciate your continued flexibility and understanding.

Here are several notes about the recent declaration.

  1. Purpose of the fourth state of emergency?
    To help reduce the number of COVID-19 cases, the new declaration is primarily designed to discourage congregating, late-night dining, entertainment, and travel during the Olympics. Like past declarations, the Japanese government is focusing the declaration on bars, restaurants serving alcohol, karaoke establishments, and event venues wanting to host over 5,000 attendees. Olympic venues are impacted by the state of emergency as well. Schools and universities will remain open.
  2. How are TUJ and other universities impacted?
    In the case of universities, the government has not asked for a temporary shift to online classes. However, we are making adjustments with respect to some of our evening classes. Like the third state of emergency, this proclamation by the national government coincides broadly with our semester break. As such, the impact of the current order is limited at this time. We will continue to vigilantly monitor the situation and follow the guidance provided by local experts, governmental officials, and main campus.
  3. Staffing of our offices
    Safety continues to be a top priority with respect to our staff, faculty, and students. Our approaches to date have largely been effective. One of these approaches has been telework. We will continue to take the same approach to office staffing. For administrative departments that can complete their work remotely, we ask that telework be utilized to the extent possible. If you cannot effectively complete your work remotely, we ask that you come to campus while taking the standard precautions.
  4. Will campus continue to be open?
    Yes. We will continue to monitor the situation in Tokyo and adjust our approach and hours as necessary.

If you have any concerns or there is anything that we can do to assist you, please do not hesitate to reach out.

Sincerely,
Matthew Wilson
Dean


IMPORTANT: News about vaccines on campus and one-day registration period

Last Update: July 1, 2021

Dear TUJ community:

TUJ was part of a joint application to the Japanese government for permission to provide on-campus vaccines. We have received great news that the application has been approved. At present, here are the details that we have received. Naturally, these details are subject to change.

Important: Note that the registration period is one day ONLY so it is important for you to calendar this date and monitor your emails for updates this week.

Registration date

  • TUJ staff and faculty: July 3rd (Saturday)
  • TUJ degree seeking students: July 5th (Monday)

Vaccination Site

  • SWU campus – West Gymnasium
  • Check-in at Building 10, First floor lobby

Vaccinations – Faculty and Staff

  • First Shot: July 11th (Sunday) from 10:00 am-12:00 pm; 1:00 pm-2:00 pm
  • Second Shot: Aug. 8th (Sunday) from 10:00 am-12:00 pm; 1:00 pm-2:00 pm

Vaccinations – TUJ degree seeking students

  • First Shot: July 25th (Sunday) from 10:00 am-12:00 pm; 1:00 pm-6:00 pm
  • Second Shot: Aug. 22nd (Sunday) from 10:00 am-12:00 pm; 1:00 pm-6:00 pm

As additional details become available about the vaccination process, we will forward them to you. We are grateful your patience and understanding. We are most appreciative to Showa Women's University for their efforts in moving this application forward.

Sincerely,
Matthew Wilson
Dean


Return to Campus Next Monday & More

Published: June 16, Updated: June 16, 2021

Dear TUJ community:

With summer semester in full swing and the last day of regular undergraduate classes exactly one month away, we hope that your semester is going well.

Return to Campus and Normal Operations (Next Monday – June 21st)

Next Monday, TUJ will return to normal operations on schedule. In-person classes can resume meetings in the building on June 21st.

As previously mentioned, local health officials did not ask the University to shift online or ever find that the TUJ community was in danger. Professors and students were not deemed to be close contacts. Out of an abundance of caution though, we felt that it was in the best interest of our community to take special precautions due to three positive COVID tests among over 1,500 students enrolled at TUJ this semester.

Fortunately, the COVID symptoms encountered by our three students were mild or non-existent. No additional concerns have arisen since our decision on June 4th to temporarily shift classes online. As mentioned previously, in a classroom setting where the students are wearing masks and practicing social distancing, research shows that the spread of COVID is hindered significantly especially where there is ventilation in the room.

[REMINDER] COVID Protocols

To keep our campus community healthy, we appreciate your diligence in observing COVID-prevention protocols. This includes:

  • Ensuring the adequate ventilation of classrooms (cracked windows/open doors)
  • Following social distancing recommendations
  • Wearing masks
  • Washing hands regularly
  • Not coming to school when you feel ill.
  • Promptly notifying our Information Center (tujinfo@tuj.temple.edu or 03-5441-9800) if it is determined that you have contracted COVID-19, show COVID-like symptoms, or have been deemed to be a close contact by local health officials.

As a reminder, our COVID protocols can be accessed at TU Portal. We appreciate your understanding and cooperation in these matters.

I hope that you have a great week and look forward to connecting with you soon.

Sincerely,
Matthew Wilson
Dean


TUJ Classes Shifting Online Through June 20th

Published: June 4, Updated: June 8, 2021

Dear TUJ community:

Thank you again for your continued patience and understanding as we all navigate the COVID-19 situation. We are facing unprecedented challenges, and we are so thankful to the TUJ staff and faculty for their extraordinary efforts as we work together to keep our students and campus community safe.

ADDITIONAL COVID CASE

After my last message earlier this afternoon, we confirmed a third COVID case within our university community. Fortunately, the on-campus contacts involving this student appear to be limited. Although the risk of transmission in the classroom is low, students in the impacted classes have been notified separately.

SHIFTING ONLINE FOR THE NEW TWO WEEKS

Because we prioritize health considerations, we have made the decision to shift undergraduate, graduate, and non-degree courses online until June 21st (Monday). In an abundance of caution, we feel that it is the best interests of all of you to take this step given that we have confirmed three COVID cases within our community over the course of the past 24 hours. This measure will help to reduce the chances of further transmission.

WHAT DOES THIS MEAN?

Faculty and staff have been very accommodating and understanding throughout the pandemic. We sincerely appreciate you doing the same during this temporary two-week shift to online instruction. Also, thank you for continuing to find ways to support our students and ensure that they are not harmed by these uncontrollable circumstances.

  1. Building use. To accommodate students and faculty requiring use of the building for online classes and studying, our building will remain open during the upcoming two week period.
  2. Any classes in the building? Because of the applied learning focus in some of our programs, it may be very difficult to move all of our curriculum to an online model. If online instruction poses a significant challenge in the delivery of a course, please consult with George Miller about possible exceptions.
  3. Telework. To the extent possible, we encourage all employees to telework until June 21st. Naturally, we will need to have staff from IC, Facilities, Library, and IT in the building. Supervisors in these departments are in the process of devising a plan to meet the needs of our campus community. Also, it may be necessary for faculty to teach from the classrooms on campus, or some staff to work from the office. We will leave this to the judgment and discretion of each department.
  4. Commencement. With our commencement ceremony focused on the celebration of TUJ graduates, we plan on moving forward with our Sunday event. None of the COVID cases has impacted participants in the ceremony. Additionally, we expect to be at less than 50% of capacity in the venue, there are no restrictions beyond the standard guidance. There will be a temperature check for everyone upon entry into the hall, face coverings will be mandatory and social distancing rules will be in effect.

We are grateful for your time, efforts, and flexibility in accommodating this temporary shift to online delivery. If you have any questions or concerns, please do not hesitate to reach out to me.

Sincerely,
Matthew Wilson
Dean


Two TUJ student tested positive for COVID-19

Last Update: June 4, 2021

Dear TUJ community:

Last night, we were contacted by local health authorities about two TUJ students who have tested positive for COVID-19. We have now determined that one student was last on campus about one week ago, and the other was last on campus on Monday night. Both have minimal or no symptoms. However, they have been asked by health authorities to quarantine.


    Please read the important information below:
  • The Health Center has not asked us to do anything with respect to the student’s classes or campus generally aside from additional cleaning, which we have done. Additionally, we are double checking the situation through our own contact tracing process. In any event that any concerns arise, we will keep the campus community apprised.
  • The infected students attended only two in-person classes shortly before their positive tests. The Health Center has determined that the professors and students in these two classes are not close contacts.
  • In a classroom setting where the students are wearing masks and practicing social distancing, research shows that the spread of COVID is hindered significantly especially where there is ventilation in the room.
  • The professors and students in these classes have been notified about the situation. Out of an abundance of caution, these two classes will be held online for the next week.

Although the risk to the campus community appears to be low in this instance, we do want to be extra cautious.
In addition, to keep our campus community healthy, we appreciate your diligence in observing COVID-prevention protocols. This includes:

  • Ensuring the adequate ventilation of classrooms (cracked windows/open doors)
  • Following social distancing recommendations
  • Wearing masks
  • Washing hands regularly
  • Not coming to school when you feel ill.
  • Promptly notifying our Information Center (tujinfo@tuj.temple.edu or 03-5441-9800) if it is determined that you have contracted COVID-19, show COVID-like symptoms, or have been deemed to be a close contact by local health officials.

As a reminder, our COVID protocols can be accessed in the TU Portal. We appreciate your understanding and cooperation in these matters.

Sincerely,
Matthew Wilson
Dean


State of Emergency Impact and End of the Semester Message

Last Update: April 26, 2021

Dear TUJ community:

Congratulations on the successful completion of our spring 2021 semester. As we move into the Golden Week holiday break, the national government has declared a third state of emergency in Tokyo and several western prefectures from April 25th through May 11th. Among other things, there is a desire to reverse current trends and keep COVID-19 cases down to protect individual health, community well-being, and to prevent an overload on medical facilities.
Given the timing of the declaration, the impact of this declaration on our operations should be minimal unless the state of emergency is extended. As we strive to balance safety and service, we appreciate your continued flexibility and understanding. Here are several notes about the recent declaration.

1.Purpose of the third state of emergency?

To help reduce the number of COVID-19 cases, the new declaration is primarily designed to discourage congregating, entertainment, and travel over the holiday break. Consequently, the government is asking bars, restaurants serving alcohol, karaoke establishments, theme parks, malls, department stores, museums, and theaters to close. Restaurants not serving alcohol and public transportation will operate on reduced schedules. Grocery stores and schools will remain open.

2. How are TUJ and other universities impacted?

In the case of universities, the government has asked for a temporary shift to online classes. With the exception of our graduate education and law programs, TUJ summer classes do not start until May 24th. As such, the impact of the current order is limited at this time. Hopefully, this third state of emergency will have its intended effect and an extension will not be necessary. At the same time, we should be ready to adjust our approach in the event that the state of emergency order is extended. We will continue to vigilantly monitor the situation and follow the guidance provided by local experts, governmental officials, and main campus. We will evaluate any changes to the mode of class delivery for summer semester after May 11th.

3. Staffing of our offices

Safety is certainly a top priority with respect to our staff, faculty, and students. Our approaches to date have largely been effective. One of these approaches has been telework. Identical to the previous declaration, businesses are again being encouraged to have at least 70% of their employees telework. With our ongoing approach to telework, we are likely close to this level.

During the third state of emergency though, we want to continue minimizing the number of employees commuting to campus while maximizing service to our students. What exactly does this mean?

  • For administrative departments that can complete their work remotely, we ask that telework be utilized to the extent possible. If you cannot effectively complete your work remotely, we ask that you come to campus while taking the standard precautions.
  • For those employees working in student-facing offices, we seek in-person staffing levels that will meet student needs. Depending on the office and type of interactions, this might typically mean that one staff member is present on campus while other staff members are readily available online. Naturally, the student needs may differ during the semester break allowing for a slightly different approach through May 11th.
Employees coming to the campus should continue to sign in at the front desk to enable reimbursement of standard commuting expenses under our current policies on commuting and telework allowances.

4. Will campus continue to be open?

We will continue to monitor the situation in Tokyo and adjust our approach if necessary. At this point in time, the campus will be closed on the national holidays. On the other days, it will be open albeit with limited hours.
As expressed in the past, we again want to express our appreciation to help TUJ and our students navigate through the challenges caused by COVID-19. If you have any concerns or there is anything that we can do to assist you, please do not hesitate to reach out. As mentioned in my recent Town Hall meetings, I hope that everyone will take advantage of the upcoming extended holiday period to relax and rejuvenate.

Respectfully,
Matthew J. Wilson, Esq.
Dean


TUJ Graduate College of Education and Law school will be Resuming In-Person Teaching from March 22nd

Last Update: March 19, 2021

Dear students at Graduate College of Education and TUJ Law school,

The Japanese government has officially announced today that the state of emergency (SOE) will be lifted in Tokyo on March 21 (this coming Sunday). As previously informed, TUJ Grad Ed and Law school will be resuming in-person teaching once the SOE period ends and we are excited to announce that the evening classes in Tokyo will be back to the classroom from upcoming Monday, March 22. For further details, please expect to hear from your program.

We are looking forward to welcoming you back to campus safely from next week and I hope that you will enjoy the rest of the semester.

Graduate College of Education
Law School


Hakusan Apartment Facility: Non-TUJ student infected with COVID-19

Last Update: February 16, 2021

Dear TUJ community:

Although this does not impact the overwhelming majority of the TUJ community, we did want to notify you as a precaution that a non-TUJ affiliated resident in one of the apartments at the Hakusan facility used by some of our students tested positive for COVID-19 yesterday. Two TUJ students are potential close contacts of the non-TUJ affiliated resident so they are currently self-isolating as a precautionary measure. At this time, the two students do not show any signs of sickness.

Public health officials will be constantly assessing the situation. The public areas in the Hakusan apartment facility have been deep cleaned this morning. TUJ is actively monitoring this particular situation while continually assessing the risks of COVID-19. As we deliver a quality education to our students, it is our objective to keep the safety of our students and employees as the highest priority.

Thank you for your efforts to observe all protective measures (masks, hand hygiene, social distancing, ventilation, and cleanliness) with a sense of care, kindness, and commitment to keeping our community safe. Although we are fortunate to see the number of COVID cases drop significantly here in Tokyo and across Japan again, it is important that we all remain vigilant. We appreciate your cooperation in this regard.

Sincerely,
TUJ Dean
Matthew Wilson


Government Announcement on Extension of State of Emergency

Last Update: February 3, 2021

It is somewhat hard to believe that February has already arrived. Fortunately, it appears that our spring semester is off to a strong start.

It has been encouraging to see the number of new COVID cases drop significantly over the past few weeks. Hopefully, the downward trend will continue. At the same time, the Prime Minister just announced an extension of the state of emergency for Tokyo and Osaka through March 7, 2021. (Depending on the number of new cases and hospital occupancy, the continuing measures could be dialed back or lifted altogether before this date.) As a result, I wanted to take this opportunity to confirm what this means for TUJ, our operations, and you.

Generally.Throughout the pandemic, our approach has been focusing on safety, flexibility, and meeting the needs of students. We sincerely appreciate everyone’s flexibility and understanding as we carefully navigate the situation. As we actively monitor the situation and track activity in our building, we can still report no COVID cases directly impacting our campus or operations.

Primary focus of the second state of emergency declaration. Governmental officials continue to focus on the operating hours of bars and restaurants. Companies and organizations are being encouraged to adopt remote working to the extent possible, while attendance at large events is being capped. As you know, schools and universities have not been asked to close or shift operations online.

TUJ’s operations. Basically, we will continue to operate as we have for the last month. Safety is a top priority and we continue to balance the situation based on the guidance provided by local health officials, experts, and the Japanese government. During the extension of the state of emergency, we will continue to act in the same manner as we balance safety together with the value of in-person education and student preference.This means that we will continue to:

  • Promote telework in the same manner that we have operated in the past month (while also asking managers to regularly revisit what works best for students and staff).
  • Operate in a safe and prudent manner using mask requirements, increased cleaning, social distancing measures, limited room capacities, and air circulation measures.
  • Voluntarily modify our in-person operations so that courses scheduled to end after 8:00 pm operate online (this impacts courses in our graduate and non-degree programs in Tokyo and Osaka).
  • Reduce evening building hours, club activities, and other extracurricular events while keeping the campus, library, computer labs, and other spaces on campus open.
  • Offer student services, career placement, academic counseling, and counseling in an hybrid manner.
Questions or concerns.To the extent that staff or employees have specific concerns related to their own situations, we invite you to connect with your supervisor, HR, or even me directly. We are more than happy to discuss your personal circumstances and how we can assist you.

As the COVID situation and directives from government and health officials continue to evolve, we will continue to review and update our approaches accordingly.

Sincerely,
TUJ Dean
Matthew Wilson


College of Education Osaka Center Classes under State of Emergency

Last Update: January 14, 2021

In recognition of the government’s request to refrain from non-essential excursions after 8:00 pm, we will make the following adjustments for Osaka classes during the SOE period.

Osaka Master's Classes (Monday-Friday): The classes will be online starting January 14, and will stay online during the SOE period. Please expect to get the Zoom link for your next online class from your professor directly.

Osaka Ph.D. Classes (Friday evening and Saturday afternoon):
Dr. Nelson's class - First week classes will be in-person and end before 8:00 pm. This will occur on Friday, January 15 from 18:00-20:00 and Saturday, January 16 from 14:00-17:00. We will follow all recommend safety protocols in holding classes. Due to the travel advisory between Tokyo and Osaka, Dr. Nelson's class will move to online after this weekend until the SOE period ends.
Dr. Swenson's class - Starting next weekend, your Friday evening class will be online and Saturday afternoon class will be in-person until the SOE period ends.

At this point, our plan is to resume in-person classes as soon as the declaration is lifted. Naturally, we will continue to closely monitor the situation and adapt accordingly.

Safety is certainly a top priority for everybody at TUJ. Providing students with a high quality and supportive educational environment is also essential to us. We have acted based on guidance provided by local health officials, experts, and the Japanese government. It is our intention to continue acting in the same manner.

We appreciate you and your continued cooperation and understanding.

TUJ College of Education
Administrative Director
Min Lu


Spring Semester & COVID-19

Published January 7th, Updated January 14, 2021

Dear all,

Two of the constant themes underlying the ongoing pandemic have been flexibility and safety. Again, we appreciate everyone’s flexibility and understanding as we navigate spring semester. As the national government has imposed a second state of emergency in Tokyo and the surrounding areas, questions have been asked about how this might impact our operations. Please find below several questions and answers.

What is the primary focus of the new state of emergency declaration? There is a genuine desire to reverse current trends and keep COVID-19 cases down to help individual health, community well-being, and the load on medical facilities. Although serious cases remain comparatively low and the highest number of daily cases in Tokyo to date still only constitutes 0.0001% of the population, the Japanese government seeks to send a stronger message to everyone about taking proper precautions, especially in businesses and locations that are susceptible to virus spread.

In Tokyo, almost two-thirds of new COVID-19 cases have arisen from restaurants and bars. Consequently, the main thrust of the emergency order focuses on reducing the service hours of restaurants and bars. As an additional precaution, the local government has asked everyone to refrain from non-essential excursions after 8:00 pm.

How are schools and universities impacted? Unlike the previous emergency declaration, the Japanese government will not be asking schools or universities to close. University entrance examinations are slated to move forward this month as scheduled. On Tuesday, Education Minister Koichi Hagiuda reported that the risk of COVID infections in schools are very low and the country is not seeing the development of severe health complications in school settings. He added that “a uniform school closure in any region should be implemented only where all social activities need to be restricted.” At present, such restrictions are not necessary.

What will TUJ do in light of the state of emergency declaration? Safety is certainly a top priority. To date, we have acted based on guidance provided local health officials, experts, and the Japanese government. It is our intention to continue acting in the same manner. We are looking to balance safety together with the value of in-person education with student preferences. Just like last semester, any in-person experience will take place in a safe and prudent manner using cleaning, social distancing in classrooms (limiting enrollment to at least half capacity of rooms), circulation measures (open doors and cracked windows), and the like. During the state of emergency, our plan for instruction is as following:

Undergraduate and bridge programs (daytime): 30-40% in-person
Academic English Program (daytime): 40% in-person
Academic English Program (evening/weekends): 100% online
Law Program (evening): 100% online
College of Education (evening – Tokyo): 100% online; except first classes which will end at 8:00 pm
College of Education (evening – Osaka): 100% in-person
Master in Management: 100% online
Continuing Education: (evening/weekends): 100% online

Will campus continue to be open? Yes. The campus, library, computer labs, cafeteria, and other spaces on campus will be open. Also, students will have access to all services including career placement, student services, academic counseling, counseling, and more.

As the directives from the government and health officials continue to evolve, we will continue to update our students and webpage accordingly.

TUJ Dean,

Matthew J. Wilson, Esq.